Job Posting

EMPLOYMENT OPPORTUNITY
CONFIDENTIAL SECRETARY
EXECUTIVE ASSISTANT

THE POSITION:

North Valley Credit Union is seeking a highly motivated financial services professional to provide complex and confidential administrative and secretarial support to the CEO/General Manager. This position will carry with it numerous responsibilities that will include, but are not limited to, the following:

  • Acting as the recording secretary at board meetings and various other meetings.
  • Filing of the corporate annual report.
  • Maintenance of the Director listing and minute book.
  • Co-ordination of CUDA training for directors.
  • Direct assistance with special projects as assigned.
  • Maintenance of the master policy and procedural manuals for NVCU.
  • Maintenance of documents for new employees.
  • Assistance with Annual Report preparation and meeting co-ordination.
  • Assistance with compilation of audit materials.
  • Administrative assistance in Marketing, Advertising and Newsletters.
  • Maintenance of contracts for NVCU and subsidiary.
  • Other duties as assigned.

 

QUALIFICATIONS:

  • Grade twelve diploma.
  • Ability to work with a variety of software applications such as Microsoft Word, Excel and Outlook.
  • Strong co-ordination and organization skills.
  • Ability to work in a fast paced environment that requires multi-tasking at times.
  • Good people skills.

COMPENSATION:

  • This position will be classified as a Job Level # E-305 on the provincial Compensation Grid.
  • This position offers a base, starting salary that will be attractive to anyone currently earning less than $ 20.00 per hour as well as an industry leading variable compensation program that is linked to individual performance and pays out annually.
  • In addition the successful candidate will have the opportunity to progress through the pay scale to full job rate over a three year time frame which includes annual cost of living adjustments.
  • An annual training budget is provided.
  • A comprehensive benefit package including dental, vision and health care as well as various insurance coverage is provided.
  • Participation in a defined contribution pension plan wherein employee and employer contributions are equally matched. Pension contributions are segregated and held within the Co-operative Superannuation Society Pension Plan.
  • This is a full time permanent position based on 37.5 hours weekly / 1,950 annually.
  • This is a non-union position.

THE COMMUNITY:

The town of Esterhazy is a full service community of approximately 3,000 located north of the Qu’Appelle Valley approximately 90 KM South East of Yorkton and 61 KM from the Manitoba border. It has a hospital, dentist, veterinarian,  K-12 schools, day care, hockey and curling rinks and a 9-hole grass green golf course. It also has an RCMP detachment along with a strong commercial sector consisting of two grocery stores, two pharmacies, hardware store, bargain shop, bowling alley, two motels and three hotels and a successful Ford dealership. The potash mines in the immediate vicinity provide for a stable diversified economy.

Please submit your resumes to:

Roy Spence CEO & General Manager

North Valley Credit Union, Esterhazy Branch
P. 0. Box 1389

Esterhazy, SK. SOA-OXO

This position is available immediately. Telephone enquiries are welcome.

The closing date for receipt of resumes is September 5th, 2017.

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Mayor’s Message

Mayor’s Message

roy-spence

This is the newsletter that I had promised to deal specifically with the two major projects that we have on the go at the moment, dealing with our sewer and water systems.

The first project I will discuss is the Water Storage Reservoir. It is amazing how many people around Town think that what is currently being built is a water treatment facility. Well, this is not the case. It is true that this current construction project fits in with the overall multi-year capital infrastructure plan to bring better water to our community.  At the end of the day, that probably means reverse osmosis water as the current source of our water, the Hatfield Aquifer does not lend itself to palatability. This water reservoir will add to our storage capacity and is meant to provide a cushion for not only the growth that Esterhazy has seen in recent years but also for what may come in the future. Indeed, this additional reservoir was needed to satisfy the Saskatchewan Water Security Agency’s requirements for treated water storage for a community of our size.

A request for proposal was sent out to general contractors by our engineering firm – Associated Engineering. Your Town Council outsourced this process as we do not have the expertise or experience in dealing with such matters around the Council table. Following a full due diligence process by Associated Engineering a recommendation came to Council to accept the lowest tender from Graham Construction.  The total cost of the contract was $ 1,398,500.00 and to date, $ 892,754.00 has been paid to Graham Construction in the form of progress payments. This project is ahead of schedule and within budget. It is important to note that once your Town Council had awarded the construction project to Graham Construction that marked the end of our involvement. Graham Construction was solely responsible for hiring the sub-trades and sub-contractors without any requirement to advise or consult with Town Council in this regard. Finally, I want to advise that no government funding was forthcoming for this project and also that the Town of Esterhazy has not incurred any debt to complete this project. Indeed, your urban municipality has no debt on its balance sheet at the present time.
The second project I will address is the Sewage Pump Station # 3 Force Main (commonly referred to as SPS # 3). Following the terrible floods in 2011 and 2014 it became evident that we had to undertake some major upgrades to our sewer systems to prevent flooding and sewer backups into people’s basements. The estimated cost for this project and all the associated components is $ 1,680,000.00. However, three quarters of this cost will be covered by grants from both the Federal Government (50%) and the Provincial Government (25%). This means the Town of Esterhazy will have to put $ 420,000.00 or 25% of the total towards this project. The money for this expenditure had been set aside in the form of reserves in previous years and, once again, the Town incurred no debt for this project. The SPS # 3 Project was handled through the normal tender process under the guidance of Associated Engineering with the lowest tender being accepted. Again, once your Town Council had selected the successful bidder through the tender process our involvement ended. We are not consulted or responsible for sub-trades or sub-contractors. Associated Engineering conducts ongoing inspections on our behalf and provides the technical expertise to bring about the successful completion of the projects.

It is very clear that the completion of our multi-year capital plan, including the building of a new water treatment facility will be contingent upon the availability of government funding, both from the provincial and federal governments.  Our infrastructure requirements can simply not be met by relying upon the local tax base. We must have access to provincial and federal government general revenue funds to move forward. In times of budget constraints as we now find ourselves in Saskatchewan, it is understandable that we might well incur some delays in moving our various capital projects forward.

I am very pleased that some of these projects that have been in the planning stage for quite some time are finally coming to fruition. We are heading in the right direction but to achieve our final goal will take time and patience not to mention a considerable amount of government funding.

Remember that I am always available to take a phone call if you have questions on any of our projects. The same is true of our Chief Administrative Officer, Donna Rollie. She has a far stronger grasp on the operational matters in our municipality than do I, as that is her role. Your Mayor and Councilors are tasked with dealing at the strategic and directional level and it is not our role to get involved in the low-level, day-to-day operational matters of our municipality.

In my next newsletter I will be addressing the issue of our ongoing operational costs. Our CAO recently did some research to ascertain how our costs have changed over the last three years. You might be surprised to know that our operating costs have basically flat-lined over the last three years and have increased at a rate well below that of inflation. More on that next month.

Sincere Regards,

Roy Spence, Mayor of Esterhazy